Authorisation Requirements

Understanding the 019 standard requirements is essential for properly authorising Safe Work Packs as a Responsible Manager.

The RM shall not authorise the SWP until it has been verified by the Person in Charge.

When authorising an SWP, you must confirm that:

• Hierarchy of control for operational risk in Table 4 is correct
• Most appropriate protection and/or warning system in Table 5 has been chosen for both site and task
• All site, task, and operational risks have been included and all control measures are identified
• Requirements of section 4.2.4 (verification requirements) have been met
• Welfare and gender specific facilities are appropriate

Before you can authorise, the Person in Charge must have verified that (see PIC Verification Requirements for full details):

• Access and egress arrangements are suitable for the work, tools and materials required
• Suitable first aid provisions are in place (NR/L2/OHS/0110)
• Additional control measures required (task lighting, specialist PPE, ear defenders etc.)
• Additional task equipment affecting the SSoW (trolleys, plant etc.)
• Additional supporting roles required to establish and maintain the SSoW
• SSoW method selected from Table 4 has been reviewed
• Protection and warning systems from Table 5 have been reviewed
• Any errors/omissions have been advised to the Planner
• Suitable gender specific welfare facilities (NR/L3/INI/CP0036)

For cyclical and repeated SWPs, you must:

1. Check that the initial SWP has been identified as cyclical or repeated
2. Verify it has been verified by the Person in Charge
3. Authorise on the basis that:
   • The SWP is fit for the cyclical or repeated task
   • The SWP is valid for:
     • Maximum 6 months when using a warning SSoW
     • Maximum 12 months when using a protection SSoW
   • The Person in Charge will perform a final acceptance check that the cyclical or repeated SWP is still valid

• Authorisation must occur at least a shift in advance of the work
• This allows time for final preparations and briefings
• Emergency work may have specific procedures - consult your procedures

All authorisations must:

• Be recorded on form NR/L2/OHS/019/F01
• Include your full name and signature
• Show date and time of authorisation
• Be retained as per record keeping requirements

As an RM, you must:

• Discuss the SWP with the Person in Charge before authorising
• Advise the Planner of any errors or omissions found
• Ensure clear understanding of work scope and safety measures
• Be available for questions during work execution