Submitting Assets to the Company Map

Users with Create Submissions permission can submit new access points and hazards to the Company Map. Submissions go into a review queue where an approver can accept or reject them before they become visible to everyone in the company.

Right-clicking on an empty area of the map opens a context menu with the options Add Access Point Here and Add Hazard Here. The coordinates are automatically pre-populated from the location you right-clicked, saving you from having to position a pin manually. This is the quickest and most accurate way to submit.

Right-clicking an empty area pre-fills the location in the submission form

The blue + button in the bottom-right corner of the map opens a menu with two options:

• Add Access Point - report a new access location
• Add Hazard - report a safety concern

Tapping the + button opens the submission menu

When creating a pack and filling in the Access & Egress section, you can create a new access point without leaving the pack. See Creating a New Access Point from a Pack for details.

All three methods open the same form. The difference is how much is pre-filled based on context.

First, choose whether you are submitting an Access Point or a Hazard, then select the specific sub-type:

Access Point types:

• Pedestrian Access
• Vehicle Access
• RRV Access
• Unknown/Other

Hazard types:

• Vegetation
• Derailment Risk
• Electrification Hazard
• Structural Issue
• Track Condition
• Environmental Hazard
• Other

For hazards, you also select a Severity Level: Low, Medium, High, or Critical.

Give the asset a clear, identifiable name - for example, Platform 2 Access Gate or Overgrown Vegetation Near Bridge 14. Use the description field to provide context: access conditions, hazard details, special requirements, or anything else relevant to people using this information on site.

Set the location by:

• Clicking on the location picker map inside the form to drop a pin
• Allowing device location access to auto-populate your current GPS coordinates

The ELR and mileage fields are calculated automatically from the pin position. You can adjust the ELR using the dropdown if needed.

The submission form with location picker and mileage fields

Select tags to make the asset easier to find and filter. Tags are optional but recommended.

Access Point tags: Gated, Locked, Step-free, Limited Access, Emergency Only, Public Access, Permit Required

Hazard tags: Immediate Attention, Seasonal, Weather Dependent, Ongoing Issue, Reported to Network Rail, Under Monitoring

Attach one or more photos of the asset. Photos are especially useful for hazards and for access points where physical condition or gate/lock details are relevant.

Once submitted, the asset has a Pending status. It enters the review queue for your company's approvers.

While your submission is still Pending, you can edit it directly without needing approval. Open it either by tapping its marker on the map and clicking Edit, or from the Access & Egress section of the pack you created it from, then update any field.

Once a submission has been Approved, it becomes part of the company map and direct edits are no longer available. At that point, you can use Suggest an Edit to propose changes, which will go through the approval process.