Safe Work Pack Status Workflow

Understanding Safe Work Pack statuses is essential for all users to track the lifecycle of each pack from creation to completion. Each status represents a specific stage in the workflow and indicates what actions are required next.

Safe Work Packs progress through a defined sequence of statuses, with each transition requiring specific actions by designated personnel:

• Normal Progression (Blue): Standard workflow through to completion
• Alternative Outcomes (Orange): Not Required or Canceled status
• Final Status (Green): Successfully returned packs

• Definition: Draft pack ready to be actioned
• Next Actions: Requires verification by PIC
• Who Can Act: Planner to use send to PIC button once ready

• Definition: Awaiting verification by PIC (Person in Charge)
• Next Actions: PIC must review and verify pack details
• Who Can Act: Assigned PIC
• Timeframe: Should be completed at least 12 hours before shift start

• Definition: Awaiting endorsement by COSS (Controller of Site Safety), if applicable
• Next Actions: COSS must review and endorse the pack
• Who Can Act: Assigned COSS
• Note: This status only applies when COSS endorsement is required

• Definition: Awaiting sign-off by RM (Responsible Manager)
• Next Actions: RM must review and authorise the pack for use
• Who Can Act: Responsible Manager
• Authority: RM has final authority to approve or reject packs

• Definition: Authorised and ready for use on-site
• Next Actions: PIC / COSS can start shift when ready
• Who Can Act: PIC / COSS to start shift, or set as Not Required if no longer needed
• Monitoring: RMs should monitor packs in this status for overdue items

• Definition: PIC/COSS has started shift on-site
• Next Actions: Acceptance on Site, RT9909 / NR3180, Completion of Work Sign Off
• Who Can Act: PIC/COSS managing the active shift

• Definition: Pack fully completed and returned
• Next Actions: No further action required
• Final Status: Administrative closure complete

• Definition: Pack set as not needed
• Who Can Set: PIC, COSS, RM, or Planner (up to Awaiting Shift status)
• When Used: Work no longer required, conditions changed, or planning error
• Documentation: Reason should be recorded for audit purposes

• Definition: Pack canceled before use
• Who Can Set: Authorised personnel with appropriate permissions
• When Used: Significant changes requiring new pack creation
• Impact: Original pack becomes invalid

• Verification Stage: Complete verification promptly and thoroughly
• Awaiting Shift: Start shifts on time or set as Not Required if circumstances change
• In Progress: Complete work safely and return packs promptly

• Endorsement Stage: Review and endorse packs requiring COSS approval
• In Progress: Support PIC during active shifts

• Authorisation Stage: Review and authorise packs in a timely manner
• Monitoring: Track packs in Awaiting Shift and In Progress for overdue items
• Reporting: Use dashboard reports to identify trends and issues

• Thoroughly review all pack details at each stage
• Ensure all required information is complete and accurate
• Document any concerns or changes clearly

• Keep relevant parties informed of status changes
• Escalate issues that may impact safety or operations
• Use comments feature to communicate important information

• Check for missing information or incomplete sections
• Verify assigned personnel have received notifications
• Contact relevant parties to confirm receipt and understanding

• Use reporting dashboard to identify overdue packs
• Follow escalation procedures for critical delays
• Consider setting packs as Not Required if no longer needed

• Refer to this guide for status definitions
• Contact supervisors for clarification on responsibilities
• Use help center resources for additional guidance